Administrative Assistant to the President/CEO

We are seeking a highly organized, proactive, and professional Administrative Assistant to provide high-level support to the President/CEO. This role requires exceptional communication skills, discretion, strong attention to detail, and the ability to manage multiple priorities.

The ideal candidate is resourceful, solutions-oriented, and capable of anticipating needs while maintaining confidentiality and professionalism at all times.

Key Responsibilities

• Manage and maintain the President/CEO’s calendar and scheduling priorities
• Coordinate meetings, appointments and company communications
• Handle communications on behalf of the President/CEO
• Monitor and respond to emails and correspondence
• Arrange occasional travel accommodations and itineraries
• Conduct research and prepare reports, summaries, and documentation based on reinsurance
• Assist with presentation preparation and meeting materials
• Maintain strict confidentiality and discretion regarding sensitive information
• Perform general administrative and office support tasks
• Provide excellent customer service and telephone support, be the main contact for all vendors
• Prioritize tasks effectively to ensure smooth daily operations

Qualifications & Skills

• Solid written and verbal communication skills
• Strong organizational and multitasking abilities in a fast-paced environment
• Proficiency in Microsoft 365 Office Suite, including Outlook, Word, and Excel
• Ability to analyze situations, identify solutions, and take initiative
• Resourceful, flexible, and proactive with strong problem-solving skills, reporting building in excel
• High level of integrity and professionalism when handling confidential information
• Ability to anticipate needs and work independently
• Insurance industry background or knowledge is a plus, but not required
• Education, qualifications, and relevant industry knowledge are important considerations for this role

Preferred Attributes

• Effective prioritization and time-management skills
• Strong attention to detail and follow-through
• Professional demeanor and interpersonal skills
• Ability to remain calm and organized under pressure
• Some knowledge of the insurance industry (regarding reinsurance, reporting, subrogation)

Benefits

• Competitive compensation package commensurate with experience
• Comprehensive health, dental, and vision benefits
• Full-time in-office position with some remote work flexibility